Maintenance

Ichigen-cho Building Maintenance

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Service 1

Ichigen-cho Building Maintenance

"When was that repair done, by whom, and for how much?" Searching through paper drawings, files kept by each person in charge, and phone calls and emails
We reduce that effort by organizing records building by building

Inspection records, repair history, quotes, reports and photos, in one place per building
We aim for a state in which on-site staff, the managing side and the owner can all see the same records

Paper drawings, files kept by each person in charge, and exchanges by phone and email
Gathering the analog information of building management in digital form so that it is easy to understand
Ichigen-cho is being developed for that purpose, aiming to be "software anyone can use"

Ichigen-cho is not software for building maintenance alone
It is a product family that has targeted buildings, factories and equipment, and aims to extend to homes in the future
Ichigen-cho Building Maintenance is the version for building management work

Footage is illustrative

See the Ichigen-cho Building Maintenance site See pricing

For building owners

Benefits for building owners

A building is the owner's asset. Our role at Ichigen-cho is to help keep its value from declining

It can become easier to cut hidden costs and work for the building maintenance company

In trouble or emergencies, it can be easier for the building maintenance company to act quickly and appropriately. This helps protect the building as an asset

You can share records of patrols, inspections, emergencies and repairs on the drawings with the people involved
Ichigen-cho makes it easier for the building maintenance company to check the building's drawings and history
Owners can also see the approximate deadlines and history of legally required periodic inspections; the approximate deadline is calculated from the recorded date and cycle, and is not a legal deadline
You can prepare approximate floor plans with Sumaho DE Zumen, even without paper drawings
Repair history is kept. You can use it for the next repair plan, or to explain the building when selling or inheriting it
You can see the building maintenance company's work, which can give you peace of mind

The building owner pays the Ichigen-cho fees

PLATEAU data × LINE

Start at a low cost with PLATEAU data and LINE

Ichigen-cho starts at a low cost and grows from there, using PLATEAU data (3D city models) from Japan's Ministry of Land, Infrastructure, Transport and Tourism (MLIT) and LINE, the app everyone uses

Step 1

Sumaho DE Zumen (smartphone floor plans)Ichigen-cho Lite

Now accepting applications

Uses LINE, with no dedicated app needed

Import photos taken with a smartphone
Storage by building
Sharing (view and hand over)
Photos can be saved one at a time, and the approximate floor plans made with Sumaho DE Zumen can be viewed on screen (printing is in preparation)
Also opens in a web browser

See an example (in Japanese)About Sumaho DE Zumen

On its ownJP¥3,980 per month (excluding tax)

Step 2

Ichigen-cho Building Maintenance

With the same data as Sumaho DE Zumen, expand to nine functions, including drawings, equipment, orders and reports

All Sumaho DE Zumen functions remain as they are
Drawings, equipment, orders and exchanges with partner companies, organized by building
Owners and maintenance companies can see the same records

Sumaho DE ZumenIncluded in the Ichigen-cho contract

Option

3D view (PLATEAU)

Because it uses PLATEAU data from Japan's Ministry of Land, Infrastructure, Transport and Tourism (MLIT), there is no cost to build a 3D model from scratch

Shows the exterior of the buildings you manage in 3D
Check interior floor plans with Sumaho DE Zumen
DiO has been involved in creating PLATEAU data

Example of a 3D view of a building exterior using PLATEAU data

Per buildingJP¥300 per month (excluding tax)

These approximate floor plans are built on public information, PLATEAU and maps and corrected to the present with smartphone photos, and they are not as accurate as the drawings made when the building was builtEven for buildings with no drawings on hand, you can quickly see where rooms and equipment are, so DiO recommends starting by making floor plans with Sumaho DE Zumen

Even if you switch to Ichigen-cho Building Maintenance, your photos and data can be used as they are

Watch the video: from taking photos to floor plans

This video, about one and a half minutes long, shows how photos taken with a smartphone are sent through LINE and combined with the base information to make approximate floor plans in Ichigen-cho (Japanese subtitles)

Footage is illustrative

Watch the 3D view (PLATEAU) video

This video, about one and a half minutes long, shows how buildings in the ledger are displayed in 3D using PLATEAU data from Japan's Ministry of Land, Infrastructure, Transport and Tourism (MLIT) (Japanese subtitles)

Footage is illustrative

Ichigen-cho is a service of DiO inc., not a service of Japan's Ministry of Land, Infrastructure, Transport and Tourism

Do any of these sound familiar?

The owner asks, "Is this repair really necessary?" and it takes time to search past records
The drawings you need are scattered across paper and PDFs and cannot be found quickly
The schedules and results of legally required periodic inspections are scattered across each person's notes and spreadsheets
When there is trouble, the owner, the maintenance company and the managing side talk past each other, and resolution is delayed
When the person in charge changes, the history of the building's repairs is lost

Four strengths

① Records become evidence for explaining to owners

By keeping inspection and repair records, quotes, reports and photos for each building and each piece of equipment, you can show the owner exactly "when, what and why" was done

② As records accumulate, the building's history becomes easier to convey

The longer records continue, the more they explain the building's history
When the building is handed over, the repair history is also easier to show

③ Track legally required periodic inspections from schedule to completion

Legally required periodic inspections can be followed as a single job, from registering the schedule through execution to completion
You can check what to do next and when, without relying on each person's spreadsheet

④ Owners and maintenance companies can see the same records

Because owners and maintenance companies can talk while looking at the same records, discrepancies between accounts decrease and it is easier to move forward when trouble arises

Main features (9)

Feature	What it does
Drawing management	Organize drawings scattered across paper and PDFs, and check equipment locations and notes on the drawings For buildings without drawings, floor plans made with Sumaho DE Zumen can be used in the same place
Equipment	Organize the equipment ledger, installation locations, inspection schedules and response history by building
Work orders	Follow status and history together, from request to completion report
Partner company coordination	Share drawings, floor plans made with Sumaho DE Zumen and required documents with partner companies, and keep the exchanges as records
Photos	Record photos of inspections and repairs and check them linked to jobs and equipment
Building timeline	Check the building's events in chronological order, for grasping history and handovers
Reports and documents	Organize reports and attachments by building so that the documents you need are easy to find
Jobs	Manage one-off jobs and recurring jobs through the same entry point
Floors and rooms	Check the room layout of each floor and organize information by space

Demo version

Explore the demo version

No sign-up needed: explore an example building, from daily records to disaster readiness

Follow seven steps, from getting started to daily management, and try each one

1 Choose which role to view asChoose “View as building owner” or “View as building maintenance company”
This switch is for viewing only, and what you choose is not saved
2 Register the other party and connectBuilding owners register the building maintenance company, and building maintenance companies register the building owner, to connect
Once connected, either role proceeds to the initial entry
3 Register the buildingLook up the building from its address, and enter its use and number of floors
If you choose the 3D view option, check the building on the 3D screen based on PLATEAU data from the Ministry of Land, Infrastructure, Transport and Tourism
4 Create drawingsCreate a floor plan from smartphone photos
If you choose the 3D view option, you can also choose a 3D shape and combine the floor plan with it
5 Enter earthquake and flood measuresEnter earthquake resistance and flood (inundation) measures for each building
Building maintenance companies enter this with the building owner’s permissionIn preparation
6 View disaster information on the first screen for your roleBuilding owners check their registered earthquake and flood measures; building maintenance companies check the list of buildings
Both screens show a band for JMA earthquake and heavy-rain information, a link to the JMA flood risk information and an elevation mapIn preparation
The screens only display and notify public information such as that from the JMA, and DiO does not judge risk levels
7 Daily work and statutory inspections of building maintenance companiesRecord rounds, inspections, emergencies and repairs, register partner companies and ask them to do work, and enter statutory inspection deadlines and results

The screens show an example building. What you enter is not saved, and no real request is sent

Sources: PLATEAU 3D city model (Ministry of Land, Infrastructure, Transport and Tourism) and GSI tiles (Geospatial Information Authority of Japan), processed by DiO

About the demo version

Inspection notices

Notices ahead of statutory inspection dates

As a statutory inspection date approaches, notices go out four times: one month, two weeks, one week and one day before, on the Ichigen-cho screen

Email notices, and simultaneous notices to the building owner and the building maintenance companyIn preparation
They help you start preparing and arranging attendance early
You enter the next inspection date when you start using Ichigen-cho
When an inspection date has passed, the screen shows it in red

Emergency

Act quickly in an emergency

Choose where the emergency is, and the screen for that location opens
Ichigen-cho sets in advance which screen opens for each location

Equipment candidates by location

When you choose a location, common equipment appears as candidates

Indoors

Rooms, corridors, elevators, stairs, machine rooms, restrooms
Equipment candidates: ceilings, lighting, indoor AC units, water and drain pipes, alarm equipment, emergency lighting, fire doors, elevators, power receiving equipment, toilets and bidet toilet seats, etc.

Rooftop

Roof surface and rooftop equipment
Equipment candidates: water tanks, outdoor AC units, waterproofing, copings and railings, roof drains, lightning rods, etc.

Ground-floor outdoors

Grounds, walkways, walls, plantings
Equipment candidates: drainage pits, outdoor cubicles, on-site walkways, block walls, retaining walls, plantings, signs, etc.

Exterior walls

Wall surfaces and attached items
Equipment candidates: tiles and mortar, cracks, window frames and glass, signs, gutters, balcony railings and escape equipment, etc.

Basement

Basement rooms and equipment
Equipment candidates: drainage and spring water tanks, drainage pumps, water tanks, electrical rooms, ventilation, parking interceptors, etc.

Emergencies involving people

This screen is for when you find a person who has collapsed, a fall from height, a person who appears to have passed away, or suspicious people or trespassers

In every case, it first guides you to call 119
For a fall from height, or when a person appears to have passed away under suspicious circumstances, it also guides you to call 110
For suspicious people or trespassers, it guides you to call 110 or the security company
It shows where the building's AED is
No photos are taken on this screen
Only the building owner and the building maintenance company's manager can see the records

Choose the parking type

At initial registration, you can choose the parking type
There are three: mechanical, gate type, and flat parking with no machinery
Equipment candidates change to match the type you choose

Call partner companies

You can call partner companies from the emergency screen
These include cleaning companies, toilet manufacturers and their agents, elevator maintenance companies, and security companies

Exterior wall problem reportsIn preparation

We are preparing a way for the building maintenance company to report exterior wall problems found on daily rounds to the building owner through Ichigen-cho
The building owner will then see the report and call a partner company for inspection or repair

Showing Japan Meteorological Agency announcementsIn preparation

Shows Japan Meteorological Agency announcements on earthquakes and heavy rain for the building's area
Announcements are shown unedited, with the source and time
When an announcement changes, the screen changes too
For gas leaks, gas explosions, earthquakes, heavy rain and typhoons, it shows contacts and the building maintenance company's check items
Seismic intensity 4 or higher and heavy-rain warning levels 4 and 5 are shown with a red band
Warnings are issued by the Japan Meteorological Agency, and evacuation information by the municipality; Ichigen-cho shows only the Japan Meteorological Agency announcements

A map and a JMA link for flood preparednessIn preparation

The building icon sits at the center of the map, with a link to the JMA flood risk information below it
Flood (inundation) risk information for typhoons and heavy rain is available here (JMA real-time data)
The map has two levels: the upper map shows the area around the building, with a color-coded elevation map over the GSI standard map, and the lower map shows elevation only, over a wider area
If the elevation is lower than the surrounding area, check Japan Meteorological Agency information and consider preparing
DiO does not judge risk levels; it shows elevation and Japan Meteorological Agency information as they are
Earthquake resistance (new standard, old standard, not applicable) and flood measures (taken, not taken) are shown in the same format as the elevation sentence
Sources: Japan Meteorological Agency; Geospatial Information Authority of Japan (GSI tiles)

Beyond buildings

Where Ichigen-cho extends

Building MaintenanceRecords of rounds, inspections, emergencies and repairs, together with drawings, are gathered in one place per building
Local government buildingsCategories include government offices, schools, hospitals and care facilities
Disaster damage certificates and pre-disaster recordsEveryday records build up as records from before a disaster
Factory management and soundnessFor industrial facilities, soundness is added
Factory disaster preparednessFactories also place importance on disaster preparedness

* Disaster damage certificates: municipalities and insurance companies make the determination, and Ichigen-cho does not make diagnoses

How-to videos

Short videos guide first-time users through the main steps (if you already have drawings PDFs or floor plans made with Sumaho DE Zumen, you can start from Drawing operations)

Photos are illustrative

Pricing

Pricing based on the number of buildings is provided on the Ichigen-cho site
See pricing

The building owner pays the fees

Options

Additional storage: JP¥5,000 per month for every 50 GB (excluding tax)
3D view (PLATEAU): JP¥300 per building per month (excluding tax)
Shows an approximate exterior of the building using PLATEAU, the 3D city model by Japan's Ministry of Land, Infrastructure, Transport and Tourism (MLIT)
For interior floor plans, we recommend Sumaho DE Zumen (smartphone floor plans)

Payment terms

Prices are shown as a “1-building pack plan” or a “4–5-building pack plan” (a pack is the number of buildings; a plan is the price: monthly plan or annual plan)
Room for buildings beyond the pack is called an “additional slot”
The annual plan is 15% off 12 months of the monthly plan (example: ¥93,600 → ¥79,560)
A full refund (within 30 days for monthly plans or 14 days for annual plans from the payment date) applies only to your first application
Purchases of additional slots and the price difference for a change to a larger pack are not eligible for a refund
If a payment fails, service is suspended after 3 days (your data is not deleted while service is suspended)
Your data is kept for 50 days from the cancellation date (including automatic cancellation when the next payment date arrives while service is still suspended)
Pack changes are charged by the month and take effect from the following month (no daily or weekly proration)

Ichigen-cho Building Maintenance site (overview)

Sumaho DE Zumen (Ichigen-cho Lite): Now accepting applications / on its own JP¥3,980 per month (excluding tax) / for Ichigen-cho users, included in the Ichigen-cho contract

To understand positions, use floor plans made with Sumaho DE Zumen (approximate), and for building drawings accurate down to the dimensions, use the drawings made when the building was built
For accurate drawings of machines and equipment, see “CAD conversion (3D modeling and drawings for equipment without drawings)”

Background of development

The Ichigen-cho series is researching and developing a function that shows the soundness and an indication of the remaining life of equipment, together with their basis

First, please visit the Ichigen-cho site

The service overview and pricing information are on the Ichigen-cho Building Maintenance site

See the Ichigen-cho Building Maintenance site See pricing

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